How to Conduct an Online Board Meeting

An online board meeting is an effective method of bringing your colleagues together remotely, without having to travel. It allows you to host more meetings at times that are suitable for the majority of attendees, thereby increasing the efficiency and engagement. Additionally, any changes to the documentation made during meetings will automatically sync once the internet is back online. This means that even if your colleague is offline, they will still be able to browse and read all the documents you discussed in your last meeting.

When you hold a meeting online, your board members can utilize the video conferencing tools within their board management software to see each other and talk face-to-face. This keeps them engaged and gives them the ability to gauge each other’s nonverbal communication. They can also turn off their microphones when not talking to avoid interrupting one another and to follow the rules of online meeting.

It’s a good idea to review the technology with your board members prior to the meeting to make sure that everything functions correctly. It is crucial to ensure that the computer of your board member has a good connection, and that their camera quality is adequate. It check this is also important to be sure that they will have enough bandwidth to run the meeting and aren’t distracted by any other devices (like the sound of ringtones or an annoying background).

Another aspect of virtual meetings is that participants should dress appropriately. It is important to maintain an appearance that is professional, particularly as it will be seen by the people who join in from all over the globe. Additionally, it’s recommended to avoid sitting in front of a window since the glare can affect the view on the screen and be visible on camera.