Conducting a Board of Directors Meeting

Conducting a board of directors meeting is a challenging task that includes setting the agenda and providing relevant background information to all participants. It’s important to keep your discussion focused on the topics and issues that are relevant to your company.

The presiding officer calls the board meeting to order at the appointed time and ensures that a quorum is present. The meeting then proceeds to discuss any committee or officers reports that need to be approved. The board will then go over any key performance indicators (KPIs) that are set for find the organization to ensure they’re meeting their goals.

The board will then consider new policies that need to be implemented as well as ways to improve the current processes. The board will then consider any forthcoming events, or changes in leadership that have to be addressed at the next meeting.

Unproductive discussions can eat up precious meeting time and divert the attention of your board from the most important issues. To avoid this, it’s recommended to establish an agenda that lets directors „park” topics for future meetings to be discussed or researched. Additionally, it’s recommended to encourage your board members beforehand to meet with the chair or other directors so that they can get their questions answered prior to time and focus on discussing strategic issues at the meeting. This will help save meeting time, and ensure an efficient board of directors meeting.